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JJW AI Solutions & Automation

AI automation that simplifies real business processes.

From the first use case to seamless system integration — battle-tested AI solutions and measurable process improvement for your company.

Book an intro call →
Jeremy James Wilhelm goes over a document with a colleague at his desk
JJW AI Solutions & Automation

Looking for AI solutions that simplify concrete business processes?

From initial analysis to seamless system integration — we build battle-tested AI solutions and automations tailored to your specific business processes.

Book an intro call →
Measurable efficiency Reduce time and costs
Practically implemented Integrated into your systems
Data protection settled Before go-live
Technology & interfaces

Workflows that connect your systems

We integrate AI and automation tools such as n8n, Claude and ChatGPT seamlessly into your existing system landscape. What matters is measurable value, reliability, and a solution that works in your day-to-day business.

JJW AI Solutions interacting with selected AI and automation tools (n8n, ChatGPT, Claude, Anthropic, Synthesia, Perplexity)
A sample selection of tools. The specific composition is based on your use case, your interfaces, and the highest standards of data protection and GDPR.
Solution modules

AI solutions for concrete business processes

Proven solution modules, adapted to your processes and systems.

01

Offer and contract automation

Standardised core, adapted to your offer and contract processes — from pricing calculation to digital signature.

Request
AI Logic
Offer
Signature
View solution →
02

Automated receipt checking

As an app or background service: automated checking of incoming receipts — faster and more consistent than manual review.

Upload
OCR Scan
Audit Rules
Approval
View solution →
03

CRM and sales automation

Automation along your existing sales process — from lead qualification to CRM updates and targeted follow-up.

Inbound
Enrichment
CRM Sync
Follow-up
View solution →
Jeremy James Wilhelm discusses something with a colleague at a laptop in a lounge
Strategy · Processes · Automation

Ready to effectively simplify your processes with AI?

In a non-binding introductory call, we review your use cases and highlight which automation building blocks offer the greatest leverage.

Free AI readiness check →
Receipt checking · Process template
From receipt to checked accounting batch
Client uploads
receipt
OCR reads
receipt data
Receipt Audit
Engine
Mandatory fields, VAT ID,
totals & duplicates
Decision
routing
Tax &
audit rules
Green: complete
Receipt is
approved
Sorted by client &
month
Drive or
accounting export
Red: needs review
Receipt is
flagged
Specific discrepancy
displayed
Correct or
manually approve

Problem

Receipts arrive unsorted and in variable quality. Missing mandatory details, incorrect VAT numbers, amount mismatches, or duplicates are often only discovered late in accounting — triggering time-consuming back-and-forth enquiries.

Solution

Automated receipt checking reads every uploaded receipt and validates document type, mandatory fields, VAT ID, totals, duplicates, and anomalies. Complete receipts are sorted by client and month and handed over to Google Drive or accounting export. On errors, the receipt halts with an actionable flag so it can be corrected or consciously approved.
Process Template
From new client to signed contract
Pricing Logic
Client fills
out form
Data to
Quote Engine
Quote Engine
Quote is
generated
Sent to
client via email
Status: Viewed
Client opens
quote
Status: Signed
Client signs
electronically
Contract is
generated
Contract sent
to client

Problem

Quotes often arise through manual effort — pricing logic kept in people's heads or isolated spreadsheets. After dispatch, visibility is lost on whether and when the client responds, and contract files sit scattered rather than organised in one traceable location.

Solution

The client completes a form, and data feeds directly into the quote engine. This calculates pricing automatically based on your custom rules, compiles the offer, and sends it by email. From then on, you keep full visibility via status checks — from opening to signature — and as soon as the client signs, the contract is automatically generated and sent to them.
CRM · Process template
From new lead to reliable sales follow-up
Lead arrives Form, email, or campaign
→
Lead Engine Identify, enrich, and prioritise
→
CRM updated Contact, source, status, and task
→
Personal outreach Prepared message with approval
→
Follow-up active Deadlines, reminders, and next steps

Problem

Sales enquiries arrive through diverse channels. Manually transferring data into the CRM drains hours, data enrichment is omitted, and follow-up depends on calendar entries and scattered notes.

Solution

Incoming leads are automatically pre-qualified, enriched with relevant company signals, and routed to the right point of contact. The CRM stays continuously up to date and no prospect falls through the cracks.